how-did-the-va-end-up-with-a-$3-billion-shortfall?-leaders-say-staff-over-delivered

How did the VA end up with a $3 billion shortfall? Leaders say staff over-delivered

With a Friday deadline looming before the Senate to help ensure that the benefit payments of 7 million veterans will go out on time, lawmakers sought to understand how the Veterans Affairs Department ended up with a $3 billion budget shortfall with less than a month left in the fiscal year.

The short answer, it seems, is the department’s success in enrolling veterans eligible for new benefits from the Honoring Our Promise to Address Comprehensive Toxics (PACT) Act alongside other benefits, VA officials told the Senate Veterans’ Affairs Committee during a hearing Wednesday.

“The reason we find ourselves in this situation is, frankly, our workforce has over-delivered on what were already aggressive projections,” said Josh Jacobs, VA undersecretary for benefits, at the hearing. “For the last year, we delivered more benefits to more veterans at any other time in our history.” 

Jacobs went on to say that the VA has granted 1.1 million benefits this fiscal year alone, half of which are from the PACT Act, with the department granting benefits to 65% of overall claims and 75% of PACT Act claims.

That is coupled with an expansive outreach campaign conducted by the department to inform veterans of what benefits they may be eligible for. 

Much of that surge was anticipated, as the VA expanded benefits eligibility for veterans with 23 respiratory illnesses related to burn pits used by the military. It also began ramping up hiring efforts, including 61,000 new hires at the VHA in fiscal 2023, to be able to manage a growing influx of patients and beneficiaries.

Jacobs said that benefits growth remained in line with the department’s projections through the spring. However, at the end of June, as part of its midsession review, the VA found there was potential for it to deliver 2.5 million claims decisions, well above its projections of 2.2 million decisions. 

“As we updated those projections, we then had to work to verify and validate that the assumptions that we were making were in fact possible,” he said. “As soon as we did that, we communicated the risk and the potential need to Congress.”

But that communication — which also included a projected $11.97 billion shortfall in fiscal 2025 due to rising hiring and pharmaceutical costs within the Veterans Health Administration — came after the Senate appropriations subcommittee marked up its fiscal 2025 funding bill for the VA, leaving some senators baffled as to why there they weren’t warned by the VA or the Office of Management and Budget sooner.

“My complaint today is really with the level of trust and respect that I would hope we have from the Department of Veterans Affairs,” said ranking member Jerry Moran, R-Kansas. “You all do a really good job communicating with me on an ongoing basis, but if you do that on things unlike this significant shortfall, I’m troubled. Why wouldn’t you call and inform us?”

Jacobs later apologized to Moran for not directly notifying him of the potential for the shortfall, adding that the VA has updated its out-year fiscal 2025 and 2026 projections and will increase the frequency of reports to Congress to provide monthly comparisons.

“One of my lessons here, and one of our lessons, is that we will provide earlier communications. I will also say we didn’t have a high level of confidence. We were working to get independent verification that the estimate was, in fact, real and that the needs were verified,” he said. 

The House passed a supplemental funding bill Tuesday to provide the VA $2.89 billion to cover benefits costs through the end of fiscal 2024. If the Senate doesn’t pass that legislation before Friday, Jacobs said it’s possible that 140,000 veterans and survivors would experience delays of up to two weeks to receive their benefits.  

nga-releases-rfi-for-foundation-geoint-system-support-services

NGA Releases RFI for Foundation GEOINT System Support Services

The National Geospatial-Intelligence Agency has issued a request for information from potential contractors regarding the Foundation Geospatial-Intelligence system.

According to the notice posted on SAM.gov Tuesday, the Mapping, Charting and Geodesy Integrated Program Office, or MC&G IPO, intends to acquire support services needed to sustain the Foundation GEOINT system.

The RFI is seeking input on possible Foundation GEOINT sustainment, support, software and integration, or FS3i, services. The services will potentially cover support for the current FG system baseline as well as future integrated capabilities or enhancements.

Interested contractors may send their responses to the RFI until 11:00 a.m. Eastern on Oct. 18.

cdao-unveils-plans-for-advana-recompete-at-industry-day

CDAO Unveils Plans for Advana Recompete at Industry Day

The Department of Defense’s Chief Digital and Artificial Intelligence Office hosted an industry day Wednesday to discuss its plans for a recompete contract as part of efforts to scale Advana — DOD’s big data platform for advanced analytics — and work with additional vendors, particularly small businesses and nontraditional contractors.

DOD said Wednesday CDAO expects the recompete to integrate new industry tools into the Advana ecosystem, drive interoperability and bolster vendor competition.

Advana provides DOD users with data derived from the department’s over 400 business systems to facilitate data-driven decision-making.

“The Advana Industry Day is an unprecedented opportunity for industry to get involved in the largest acquisition of digital and AI enabling capabilities in the history of the Department of Defense. This acquisition will support development and scaling of cutting-edge software and AI capabilities from the boardroom to the battlefield,” said CDAO Radha Plumb.

Breaking Defense reported the Advana recompete will be a 10-year, $15 billion multivendor contract.

One thing we want people to take away is you don’t have to do everything,” Bonnie Evangelista, the deputy CDAO for acquisition, told reporters Wednesday. “You don’t have to do every part of the tech stack … if you do a single piece and you do it really well, you can have a contract.”

“We are planning for on-ramping and off-ramping [vendors] over the ten years, because technology change,” Evangelista added.

gsa’s-fas-streamlining-federal-procurement-by-updating-gsa-advantage,-improving-ux,-reducing-palt

GSA’s FAS streamlining federal procurement by updating GSA Advantage, improving UX, reducing PALT

In the battle to modernize and streamline federal procurement, the General Services Administration is on the front lines and in the trenches. As more public policy objectives make their way into the world of acquisition — supply chain, cybersecurity, sustainability, domestic and socioeconomic sourcing requirements, to name a few — GSA is trying to bake those into acquisition vehicles up front so agencies have an easier time complying.

For example, Mark Lee, assistant commissioner for the Office of Policy and Compliance for GSA’s Federal Acquisition Service, said FAS recently updated its green procurement population for agencies looking to meet sustainability goals, and it now directs agencies to GSA Advantage to make it easier to acquire those products or services. And that’s not the only recent update to GSA Advantage that will make things easier for agencies.

“One of the things that we’ve been working really hard on is the FAS catalog platform. And really this is all the catalog data that feeds into GSA Advantage, which is really our online shopping site,” Lee said on Federal Monthly Insights — Contract Management Modernization. “We have a legacy processing system that we were supporting, that was twofold. We generally negotiated those pricing and terms and conditions with our contracting officers. And after they awarded those items to your contract, then you had to post that onto GSA Advantage. And so we relaxed that to one process. So it made it super more streamlined. The cool thing too, is that we used to run separately a pricing compliance report and we’re actually running this report before the vendors even submit their modification.”

That allows GSA to share transactional line item data with vendors before a modification, so they can see whether they’re competitive. Lee said that change reduced the time to modify a contract from an average of 34 days to just one or two.

Improving user experience

One thing GSA did when updating its FAS catalog is explore the user experience to discover pain points throughout the processes. For GSA, that means doing outreach to three groups: its acquisition workforce, the vendors and the customer agencies. GSA received feedback on what it was like to award products and services, what it was like to get those products and services listed on multiple awards schedules or GSA Advantage, and what it was like to actually use that site and purchase those things.

Factoring some of those things in terms of what their ordering experience is and really walking those journeys have helped us really streamline that process, and like I said, get from those 34 days to one or two days,” Lee said. “Because we’re walking those user journeys, redesigning and improving the business process and then wrapping that around technology so that it really delivers that better user experience.”

That had to be a deliberate process, Lee said, because it’s no trivial task to modernize a system that supports around 75 million items. It began with a back end focus on how data was stored, and then moved to the front end once that feedback had been gathered. Then GSA piloted it a single vendor initially, then expanded it to 30 vendors, and from there to all products. Currently, Lee said, GSA is in the middle of doing the same piloting process for services.

“It’s really making sure that we’re doing the right steps along the way, hearing all that user-centered feedback and everything like that. It’s also been great opportunities to bring in other data sources,” Lee said. “The pricing compliance reporter in that catalog platform is fueled by transactional data, and so we’re bringing in multiple data sources to bear to improve that user experience for our vendors, our contracting officers and ultimately our customers.”

Honing in on PALT

GSA is also working to streamline procurement acquisition lead time (PALT), a major metric in procurement that essentially measures the time it takes to get from initial industry engagement to the purchase of a product or service. FAS is actually forced to consider this metric because its one of 12 key performance indicators of acquisition quality that FAS’ performance is measured against. That’s why they have multiple ongoing efforts to streamline it.

“One is our recent award of the Commercial Platforms program, which is like the second generation of the program. Basically this streamlines for purchase card holders the buying process to access commercial online marketplaces,” Lee said. “So we’ve pre-negotiated agreements across the federal government with eight commercial marketplaces, and we’ve seen significant time savings for our customers.”

Lee said surveys with those card holders showed they used to spend roughly 30% of their time, on average, making these purchases. In surveys since FAS made these changes, card holders report recovering roughly 80% of that time.

Another area FAS is addressing to improve PALT is source selection rate: how contractors are evaluated and contract winners are chosen.

“A lot of times we’re using oral and video presentations to do technical evaluation. So rather than get a 200 page volume of technical material for a source selection panel to read through — it’s voluminous — we invite people to come in and they do about typically a 90 minute presentation,” Lee said. “We’ve seen the use of oral video presentations have dramatically streamlined the source selection process. We needed a better experience for industry partners and this helped us streamline getting to contract award.”

Copyright © 2024 Federal News Network. All rights reserved. This website is not intended for users located within the European Economic Area.

key-procurement-priorities-at-gsa

Key procurement priorities at GSA

Jeff Koses, senior procurement executive at the General Services Administration (GSA) joins Off the Shelf for a focused discussion on GSA’s current procurement policy priorities.

Head shot of Jeff Koses
Jeff Koses, senior procurement executive, GSA

Koses talks about the implementation and expansion of Transactional Data Reporting (TDR) across the Federal Supply Schedules (FSS) program. He highlights the positive impact on small businesses, customer agencies, and GSA through the management, evaluation, and use of the data to enhance competition, value, and security.

Koses also discusses GSA’s efforts in supporting the acquisition workforce both within GSA and across government.

Finallly Koses shares his thoughts on the potential role of Artificial Intelligence (AI) in federal procurement. He discusses the potential uses of AI in procurement operations and the key considerations in the procurement of AI. The opportunities and challenges of AI will be the focus of a new GSA advisory committee on AI.Jimmy ArgrovesR

hhs-selects-universities-to-improve-data-quality-for-ai-tools

HHS Selects Universities to Improve Data Quality for AI Tools

The Department of Health and Human Services has awarded contracts worth $2 million to two universities under the Leading Edge Acceleration Projects in Health Information Technology program, which aims to create methods and tools to improve care delivery, advance research capabilities and address emerging challenges related to interoperable health IT.

The LEAP in Health IT awardees, namely the trustees of Columbia University in New York and Oregon Health and Science University, will develop innovative ways to evaluate and improve the quality of healthcare data used by artificial intelligence tools in healthcare and accelerate the adoption of health IT in behavioral health settings, respectively, the HHS said Tuesday.

Under the contract, the trustees of Columbia University will test and validate different computational methods within a healthcare process modeling, or HPM, framework applied to AI-based use cases, generate and validate a set of applicable knowledge graphs related to HPMs, and build an open source pipeline to share and reuse the HPM-informed scalable computational processes combined with knowledge graphs, among other objectives.

OHSU’s work will focus on adapting an open-source SMART on Fast Health Interoperability Resources application based on the HL7 Multiple Chronic Condition care plan effort for three behavioral health use cases and testing the application in behavioral health clinics with challenges in exchanging health information.

Join the Potomac Officers Club’s 2024 Healthcare Summit on Dec. 11 and hear about the rise of artificial intelligence in health care, among other critical issues. Register here.

aflcmc’s-cloud-one-boosts-daf-cloud-migration-efforts

AFLCMC’s Cloud One Boosts DAF Cloud Migration Efforts

Cloud One, a cloud computing platform launched by the Air Force Life Cycle Management Center, has allowed the Department of the Air Force to make significant developments to its cloud computing capabilities.

The Air Force Material Command said Thursday the multi-cloud, multi-vendor system enables Department of Defense mission application owners to access fast, secure and reliable cloud computing technologies and other offerings.

The cloud service, which meets defense security requirements and zero-trust compliance, offers secure computing environments, standardized platforms, application migration and data management capabilities.

Cloud One also provides the following features:

  • Data transport services
  • Secure cloud computing architecture
  • Compute and store monitoring
  • Global content delivery service
  • Mobile connect
  • Inheritable risk management framework controls for operational authority
  • Platform operations and sustainment

Cloud One works on Amazon Web Services, Google Cloud Platform, Microsoft Azure and Oracle Cloud Infrastructure. Applications migrating to Cloud One are analyzed to determine which cloud service provider is suitable for their needs. 

According to Lt. Col. Beau Brantley, Cloud One lead engineer, 100% of applications managed to migrate to the cloud due to the guardrails that protect them from possible threats.

“We do more than host,” said Brantley. “We also facilitate migrations to ensure applications are set up in the cloud. Cloud One was established for affordability and security, that saves rework by only setting up the platform once.”

Cloud One currently migrates an average of 25 to 30 applications each year. According to Joseph Thorp, Cloud One program manager, there are plans to double that figure and possibly increase to around 150 new systems annually “as the U.S. Air Force optimizes for Great Power Competition.”

In June 2021, former Air Force Chief Information Officer Lauren Knausenberger mandated the use of Cloud One. Current DAF CIO Venice Goodwine, a 2024 Wash100 Award winner, prioritized this effort paving the way for Cloud One to lead cloud migration efforts.

2024-microelectronics-commons-projects-to-receive-$269m-in-total-funding

2024 Microelectronics Commons Projects to Receive $269M in Total Funding

Multiple projects under the CHIPS and Science Act-financed Microelectronics Commons program are set to receive a total of $269 million in funding, according to the Department of Defense.

The ME Commons program is a research and development initiative that seeks to advance U.S. microelectronics technology by accelerating domestic microelectronics hardware prototyping and workforce development, the DOD said Tuesday.

The program was established in 2023 and encompasses eight regional hubs that will receive $2 billion in total funding from fiscal years 2023 through 2027. Just under $240 million was awarded last year to establish those hubs.

For 2024, the funding awards will cover 33 projects spread across six technical areas, namely quantum, secure edge computing, 5G/6G, electromagnetic warfare, commercial leap-ahead technologies and artificial intelligence. A Cross-Hub Enablement Solution award is also being funded.

Commenting on the awards, Office of Science and Technology Policy Director Arati Prabhakar, a past Wash100 Award winner, said, “These CHIPS and Science Act investments through the Microelectronics Commons will advance innovation for components that enable the most sophisticated defense systems, strengthening our national security.”

Dr. Dev Shenoy, who serves as principal director for microelectronics in the Office of the Undersecretary of Defense for Research and Engineering and executive director of the Microelectronics Commons, said, “These awards will also upskill America’s workforce, thus helping keep America both secure and prosperous.”

house-bill-aims-to-improve-federal-acquisition-council’s-ability-to-protect-supply-chain

House Bill Aims to Improve Federal Acquisition Council’s Ability to Protect Supply Chain

Four House lawmakers have introduced a bipartisan bill that seeks to enhance the ability of the Federal Acquisition Security Council, or FASC, to safeguard the federal supply chain from entities controlled or owned by a foreign adversary.

The House Oversight and Accountability Committee said Tuesday the FASC Improvement Act of 2024 would move the council into the Executive Office of the President to strengthen its governing structure and authorize it to issue binding removal and exclusion orders when asked to do so by Congress.

Such orders would exclude or remove nefarious entities from the federal procurement system.

The bipartisan measure would expand FASC’s scope to include acquisition security, direct the council to proactively assess certain covered articles for risks and reallocate appropriations to set up a FASC program office within the Office of the National Cyber Director.

The legislation seeks to integrate best practices from national security exemptions, second-order prohibitions, case-by-case waiver processes and other governmentwide procurement prohibitions that have been made into law.

“This bipartisan bill provides the Federal Acquisition Security Council with the teeth and resources it needs to protect the federal supply chain from technology companies and products owned or controlled by a foreign adversary. We look forward to moving this bill through the Oversight Committee this week to ensure protections for the federal supply chain and agency information systems,” said Rep. James Comer, R-Ky., chairman of the House panel.

Comer proposed the bill with Reps. Jamie Raskin, D-Md., John Moolenaar, R-Mich., and Raja Krishnamoorthi, D-Ill.

congressional-committees-tackle-bills-governing-telework,-marijuana-and-labor-unions

Congressional committees tackle bills governing telework, marijuana and labor unions

Congressional committees dedicated to federal workforce issues were busy Wednesday, as both panels advanced bills impacting federal personnel policy via markup hearings.

On the Senate side, lawmakers on the Homeland Security and Governmental Affairs Committee voted 12-2 in favor of the Telework Transparency Act, (S. 4043)  a measure introduced last spring by Sens. Gary Peters, D-Mich., and Joni Ernst, R-Iowa, that requires that federal agencies publish their telework policies on their websites. It also requires agencies to establish automated systems to track employees’ use of telework and its impact on federal building occupancy rates and agency performance.

And the lawmakers voted 9-5 to advance the Dismantling Outdated Obstacles and Barriers to Individual Employment—or DOOBIE—Act (S. 4711), another measure sponsored by Peters, who chairs the panel. The bill would codify changes recently implemented by the Biden administration to federal hiring and security clearance policies that clarify that past marijuana consumption cannot be sole reason for denial of a federal security clearance or federal job application.

Though no lawmakers discussed either bill at the hearing itself prior to the votes, Peters said in a statement he would continue to work to ensure that federal law is updated to align with the recent policy change.

“The federal government must adapt its hiring practices to reflect the evolving legal and social landscape of our nation,” Peters said. “My bill takes a crucial step by aligning federal policy with existing agency guidance, ensuring that past marijuana use alone doesn’t automatically disqualify talented individuals from public service. This approach will expand our talent pool and create a fairer, more inclusive hiring process.”

Party Lines in the House

The atmosphere was less subdued in the House Oversight and Accountability Committee, as lawmakers jousted over measures governing federal sector labor relations and the federal government’s annual survey measuring employee engagement and morale.

First, the panel considered the Manager Attitudes and Notions According to Government Employee Responses—or MANAGER—Act (H.R. 9593). Introduced by Rep. Pete Sessions, R-Texas, the measure requires the Office of Personnel Management to devote a section of the annual Federal Employee Viewpoint Survey to questions specific to federal managers.

“Each year, the Office of Personnel Management administers a government-wide survey of agency employees, the Federal Employee Viewpoint Survey,” said committee Chairman James Comer, R-Ky. “While that survey is completed by all federal employees, there are no specific questions for supervisors, so the unique views of managers is unaccounted for.”

As a matter of fact, while the Federal Employee Viewpoint Survey in recent years has indeed been a census, managers are consistently overrepresented in results, as many frontline federal employees work in the field or in jobs where they do not have regular access to a computer, such as Transportation Security Administration screeners. Last year, the survey had an overall response rate of 39%, and 22% of respondents reported to be federal supervisors, while managers make up only 14% of the federal workforce.

Democrats said that while they support better feedback channels and support for federal supervisors in theory, the bill prescribes a series of leading questions regarding managers’ ability to discipline or remove poor performers. Rep. Jamie Raskin, D-Md., the committee’s ranking member, said OPM warned the committee that the questions included in the bill were not devised to produce reliable data, but that committee Republicans have thus far declined to amend the legislation.

“While we agree that surveys specific to the concerns of federal workforce managers should be conducted on a more consistent basis, it’s unclear whether the intent of the proposed legislation is to require a new managerial section to the existing Federal Employee Viewpoint Survey, or to require a standalone annual survey of managers,” Raskin said. “This basic ambiguity suggests the survey was not designed with practical application in mind. Moreover, the bill prescribes specific questions that are hyper-focused on the punitive responsibilities of senior managers.”

Sessions ultimately said that he would entertain changes to the questions listed in the bill, but suggested that Democrats and the administration were merely scared that such surveys would reveal that managers are opposed to telework or other Biden administration workforce policies.

“We in fact did not go for the most negative parts of this addition of words to be added and questions to be asked; we went to the ones managers themselves have provided us,” Sessions said. “Managers across the government who say they want to make sure when they put forth the issues of managing the workforce, of listening to employees, of trying to make their business work, that they did not put themselves in jeopardy . . . There are a number of facts and factors that happened with this administration that decided to change—and then not follow—with respect to employees reporting to their work locations.”

The measure passed by a 22-18 party-line vote.

The committee also passed, this time by a 21-18 vote, the Protecting Taxpayers’ Wallets Act (H.R. 9594), introduced by Rep. Scott Perry, R-Pa. The measure would require every federal agency to charge its corresponding federal employee unions for the salaries associated with union officials’ use of official time, as well as office space and other services, and it would allow agencies to unilaterally decertify a union that refuses or fails to pay.

“This remedies a longstanding injustice: taxpayers bearing the financial burden of federal employees paid to conduct union activities when they otherwise would be performing the job they were actually hired to do,” Perry said. “We’re not saying that bargaining unit activities shouldn’t occur. But that time should be compensated, because you’re not doing what you were really hired for.”

Perry cited a 2017 Government Accountability Office report that found that 346 Veterans Affairs Department employees spent 100% of their work hours on official time. During the period studied in that report—fiscal 2015—VA’s population of bargaining unit employees was 290,000 workers, according to OPM data.

Raskin blasted the bill as “simple union busting,” noting both that official time is tightly regulated to prevent internal union business being conducted on government time, as well as that the practice of offering official time saves money by resolving disputes much more cheaply than litigation.

“What they’re doing [with this bill] is they’re really challenging a central premise of labor-management law that goes back more than half a century, in both the public and private sectors,” he said. “The way private sector collective bargaining agreements work is that if there are shop stewards, who work to pursue grievances or negotiate contracts or help manage the workplace, they continue to be paid under their previous salaries. There’s nothing remotely extraordinary or strange about that at all, and so what they’re really attacking of course is the whole idea of having labor unions in the first place.”